The B Light Scheme is designed to be accessible for SMEs, but many applications still fail or face delays due to avoidable mistakes. Understanding these common issues can significantly improve the quality of an application and increase the likelihood of approval.
Unclear or Weak Cross-Border Logic
One of the most frequent reasons for rejection is insufficient cross-border relevance. Projects must demonstrate why cooperation between partners in different countries is essential.
- Activities that could be implemented by a single SME without a partner
- Partners with identical roles and no clear cooperation structure
- Benefits that are limited to one side of the border
Strong applications clearly explain how cooperation adds value beyond national activities.
Overambitious Project Scope
SMEs often propose projects that are too complex for the budget or timeframe available under B Light. This includes:
- Too many activities within a short implementation period
- Unrealistic expectations for market entry or product development
- Insufficient resources allocated to key tasks
Evaluators favor realistic, focused projects with achievable outcomes.
Poorly Defined Roles and Responsibilities
Applications sometimes fail to clearly describe who does what. Common issues include:
- Vague partner descriptions
- Duplicated tasks without justification
- Lack of coordination or management structure
Each partner should have a distinct, justified role linked to their expertise.
Inconsistent Project Description and Budget
Budget inconsistencies are a major red flag during evaluation. Typical mistakes include:
- Costs that do not match described activities
- Overestimated personnel or operational costs
- Missing justification for key budget items
A clear connection between activities and costs demonstrates credibility and preparedness.
Incorrect State Aid Declarations
Errors related to state aid remain a common problem, such as:
- Failing to declare previous de minimis aid
- Misunderstanding eligibility under GBER
- Assuming state aid rules do not apply to small grants
Even small inaccuracies can lead to delays, reductions, or rejection.
Using Vague or Promotional Language
Applications that rely on marketing-style language rather than concrete information tend to score poorly. Examples include:
- Generic claims about innovation without evidence
- Buzzwords without explanation
- Objectives that cannot be measured
Clear, factual descriptions are more effective than ambitious wording.
Ignoring Programme-Specific Rules
Some applicants rely on general EU funding knowledge and overlook programme-specific guidance. This may result in:
- Submitting outdated templates
- Missing mandatory annexes
- Non-compliance with call-specific requirements
Each call has unique conditions that must be followed precisely.
Late Preparation and Submission
Rushed applications often contain technical errors or incomplete sections. Common issues include:
- Missing attachments
- Incorrect partner data
- Submission close to the deadline without time for review
Early preparation allows time for corrections and improves overall quality.
How to Avoid These Mistakes
- Start planning the project concept early
- Clearly define cross-border added value
- Align activities, objectives, and budget
- Double-check state aid declarations
- Follow call documents and templates exactly
Learning from common mistakes can save time, reduce risk, and significantly improve an SME’s chances of success under the B Light Scheme.
