How to Apply for the B Light Scheme

The B Light Scheme offers SMEs a simplified process for participating in cross-border cooperation projects under Interreg programmes, particularly in the Hungary–Croatia region. While the scheme is designed to be more accessible than traditional Interreg calls, careful preparation is essential for a successful application.

Step 1: Confirm Eligibility

Before beginning the application, SMEs should verify they meet the basic eligibility criteria:

• Registered as a micro, small, or medium-sized enterprise (SME) in Hungary or Croatia within the programme area
• Forming a cross-border partnership with at least one partner on the other side of the border
• Demonstrating practical business cooperation objectives aligned with the scheme’s focus

Understanding the eligibility criteria early prevents wasted effort and ensures resources are focused on feasible projects.

Step 2: Define the Project Concept

A clear, realistic project concept is critical. SMEs should:

• Identify specific cooperation activities, such as joint product development or market promotion
• Define roles and responsibilities for each partner
• Set measurable objectives and expected outcomes
• Develop a preliminary budget, focusing on eligible costs

Projects that are overly ambitious or lack clarity in objectives often face delays or rejection during evaluation.

Step 3: Prepare the Application Form

Applications are submitted through the official online platform. Key points include:

• Complete all required sections, including partner information, project description, and budget
• Use simple, clear language; avoid jargon
• Ensure consistency between the project concept, objectives, and budget
• Attach any supporting documents, such as partnership agreements or feasibility studies

The platform typically provides templates and instructions for each section. Following these guidelines carefully improves the likelihood of a smooth evaluation.

Step 4: Budgeting and Eligible Costs

Understanding what costs can be covered is essential:

• Personnel costs directly related to project activities
• Material or operational costs necessary for cross-border cooperation
• Travel, logistics, and communication expenses between partners
• Training or knowledge-sharing activities

Costs not directly related to project objectives or exceeding grant limits are typically ineligible. SMEs should also account for their co-financing contribution.

Step 5: State Aid Declaration

B Light projects must comply with EU state aid rules. Key considerations include:

• Determining if aid is covered under de minimis or GBER regulations
• Accurately reporting previous aid received
• Ensuring total aid does not exceed permissible thresholds

Incorrect or incomplete declarations can lead to delays, funding reductions, or disqualification.

Step 6: Submit the Application

Once the form is completed and reviewed, submit it through the designated online platform. Ensure that:

• All required documents are attached and correctly formatted
• Contact information for each partner is accurate
• Submission deadlines are strictly followed

Early submission allows time to address any platform issues or missing information.

Step 7: Evaluation Process

The evaluation focuses on:

• Feasibility of the proposed activities
• Cross-border relevance and added value
• Alignment with the scheme’s objectives and expected outcomes
• Accuracy and completeness of the application and budget

Evaluation is generally quicker than for standard Interreg projects, but careful attention to detail remains crucial.

Step 8: After Approval

Approved projects receive grant contracts specifying eligible costs, reporting requirements, and payment schedules. SMEs should:

• Follow project plans and timelines closely
• Maintain detailed records of activities and expenditures
• Submit progress and final reports as required

Adhering to these steps ensures compliance and smooth disbursement of funds.

Tips for a Successful Application

• Engage partners early to clarify roles and responsibilities
• Keep project objectives realistic and clearly measurable
• Use templates and examples provided by the programme
• Double-check state aid declarations and co-financing commitments
• Seek advice from independent experts if needed, but avoid over-reliance on external services

By following these steps, SMEs can take full advantage of the B Light Scheme to implement effective cross-border cooperation projects.